YouTube subtitle upload QA sheet
Creator Lane | Reviewed October 31, 2026
https://creatorlanehq.com/blog/youtube-srt-upload-not-working

YOUTUBE SUBTITLE QA

Video title / ID:
Final cut revision / duration:
Language:
Subtitle filename:
Source editor and export date:
Backup location:
Exact upload error, if any:

FILE CHECK
[ ] Opened as plain text, not a formatted document
[ ] Saved as UTF-8
[ ] Actual filename ends in .srt
[ ] Numbered cues with start and end times
[ ] Each end time is later than its start time
[ ] Blank line separates caption blocks
[ ] No accidental commentary or notes inside the file
[ ] Names and mixed-language characters survive reopening

UPLOAD CHECK
[ ] Correct video and language selected
[ ] Timed SRT uploaded using With timing
[ ] Track reviewed and saved
[ ] Viewer-side playback checked

TIMING LOG
Beginning sentence:
Spoken time / caption time / difference:

Middle sentence:
Spoken time / caption time / difference:

Final sentence:
Spoken time / caption time / difference:

Pattern: constant offset / growing drift / jump at edit / other
Proposed correction:
Corrected copy filename:
Full corrected track reviewed by:
Remaining uncertainties:

DELIVERY NOTE
This subtitle file matches cut revision:
It does not replace text already burned into the video.
Do not reuse it for a recut without checking every changed section.

You may adapt this original worksheet for personal and client work. Third-party materials retain their own licences.